What are the responsibilities and job description for the HR Office Manager position at Synergy Companies?
Synergy Companies is a full service Energy management contractor specializing in residential and small commercial energy upgrade products and services.
Synergy Companies is looking for a new HR Office Manager to join our San Leandro team. Being a part of the Synergy team allows you to help people in need in your community. You'll have the daily opportunity to help change someone's life by making their homes more comfortable, safer, and more energy efficient.
What you should know about us:
Synergy Companies make a difference in the lives of tens of thousands of people very year by partnering with utility companies throughout the State of California. Each year, millions of dollars are set aside. These dollars are utilized by the utility companies to offer energy-saving series and products to customers throughout California. Synergy Companies is privileged to be a trusted partner with the utilities that get to deliver these No-cost products and services directly to the customer.
Required:
- Ability to interpret laws, policies, rules, and regulations, and translate related concepts into training materials and written policies and procedures
- Ability to handle confidential information with utmost discretion and integrity
- Proven experience as an HR administrator or similar HR support role.
- Bilingual ( English / Spanish )
Skills:
- Proficient in office management task
- Strong calendar management abilities
- Software knowledge is a plus
- Accurate order energy skills
- Excellent customer support capabilities
- SKilled in document management/ work on overlapping projects
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- Ability to remain calm, focused, and professional under pressure
- Strong interpersonal skills and ability to communicate effectively with diverse audiences
- Proactive approach to problem solving and task management
- Experience in managing confidential information with discretion
Responsibilities:
- Contributes to the implementation and communication of HR policies and procedures
- Work with payroll, accounting, legal and other divisions within the company to exchange data as needed / work on overlapping projects
- Responds to inquiries regarding policies, procedures, and programs
- Maintains employment files, including personal, payroll, benefits, training and workers company files
- Assist the safety department, as needed
- Performs other duties as assigned
- Manage office operations efficiently
- Coordinate and maintain schedules and calendars
- Assist in planning and organizing events, answer calls
- Provide customers support and address inquires
- Perform data entry and maintain accurate records
- Proactively anticipate the CEO's requirements and ensure all necessary work materials are readily available for productive workdays and weeks
- Issue daily and weekly remainders as required
- Coordinate the onboarding process for new hires
- Communicates and assists employees with benefits enrollments, changes, and coverage information
- Coordinates and tracks mandatory HR training as specified by legal requirements specifically sexual harassment prevention training
- Stay updated on relevant employment laws and regulations to ensure compliance
- Other tasks as they arise
Benefits:
- 401k after 1 year of employment
- Kaiser insurance at no cost for the employee
- Out of pocket for their dependents (Discount)
- Vacation 40hr. per year eligible after 1 year of employment
- Dental insurance
- Paid sick time (5 days)
