Together for a Better Tomorrow Administrative Coordinator I

Job Title

Together for a Better Tomorrow Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

Environmental And Occupational Health

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

Together for a Better Tomorrow (TBT) is a collaborative initiative dedicated to advancing community health, environmental sustainability, and resilience through science-driven solutions and direct community engagement. This work includes environmental assessments, health studies, urban planning strategies, and disaster preparedness initiatives, all designed to empower communities with the knowledge and resources needed to build a healthier and more sustainable future.

What we want

The Administrative Coordinator I provides administrative support for the Together for a Better Tomorrow (TBT) initiative and coordinates and/or executes administrative operations, events, trainings, and processes resulting in a lasting impact on the TBT initiative.

What You Need To Know

Salary: Compensation will be commensurate to the selected hire’s experience.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Location: This position may be located in either College Station, Texas or McAllen, Texas.

Other: Persons in this position should have the ability to travel independently to other and/or remote locations in Texas, and the flexibility to work beyond normal office hours including adaptable work hours on weekends/evenings.

Please note: This part-time position is grant funded; future employment may be contingent upon future funding.

Required Education And Experience

• Bachelor's degree or equivalent combination of education and experience
• Two years of experience in office administration
  
  
  

Preferred Qualifications

• Experience with Texas A&M University business and travel processes rules, regulations, policies, and procedures
• Experience with budgeting and reporting efforts
• Experience with assisting or leading training efforts
• Experience with data collection and data management efforts
• Experience with community-based participatory research efforts
• Public relations and marketing experience
  
  
  

Knowledge, Skills, And Abilities

• Strong verbal and written communication skills in English and Spanish
• Knowledge of word processing, spreadsheet, database, and presentation applications
• Ability to multitask and work cooperatively with others
• Interpersonal and communication skills
• Planning and organization skills
• Strong computer literacy including ability to troubleshoot and provide technological support
• Ability to work with sensitive information and maintain confidentiality
  
  
  

Responsibilities

• Administrative Operations: Participates in the planning and execution of administrative operations including coordinating and preparing travel arrangements, itineraries, meetings, seminars, and other special events and may provide on-site support. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. Monitors compliance with policies and procedures. Coordinates team engagement events such as socials and holiday parties. Directly supports operations by alleviating responsibilities of colleagues when requested. Coordinates and plans team building exercises.
• Program Policy Adherence & Services: Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.
• Program Administrative Training & Processes: Hires, trains, and supervises student workers and support staff. Directly supports instructional enhancement activities through on-site and virtual training sessions, when requested.
• Program Files & Records Management: Coordinates the maintenance of files, records, office supplies, or equipment. Performs special analyses and project summaries. Makes recommendations for process improvements, administrative changes, or new initiatives.
  
  
  

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.