Accounting Generalist/Accounts Payable

Description

Since 1947, The Colony Palm Beach has been the center of Palm Beach social life hosting-- U.S. Presidents, European Royalty and welcoming travelers from around the world. Be part of a historic, luxury boutique hotel exhibiting polished charm and ambiance only steps away from world-famous shopping and dining on Worth Avenue and the crystal blue waters of the Atlantic Ocean.

For more information visit http://thecolonypalmbeach.com

The Colony Palm Beach is an Equal Opportunity Employer and a Drug Free Work Place.

JOB OVERVIEW:

The Accounting Generalist/Accounts Payable is responsible for providing comprehensive accounting and administrative support to the finance department. This role focuses on managing accounts payable functions, maintaining accurate financial records, and ensuring timely processing of payments and reports. The position requires attention to detail, strong organizational skills, and the ability to handle multiple tasks in a fast-paced environment.

ESSENTIALS JOB FUNCTIONS:

1. Provide accounting and clerical support to the accounting department.
2. Accurately type, prepare, and maintain accounting documents and records.
3. Reconcile related accounts promptly and accurately.
4. Enter key financial information into the database as needed.
5. Maintain and update vendor information.
6. Match purchase orders to invoices and input them into the system.
7. Process, verify, and reconcile invoices to control expenses efficiently.
8. Allocate expenses to accounts and cost centers based on invoice reports.
9. Track payments, expenditures, purchase orders, invoices, and statements.
10. Maintain historical records in both electronic and physical formats.
11. Schedule and prepare vendor payments.
12. Respond to vendor inquiries.
13. Verify federal ID numbers and manage W-9 forms.
14. Prepare account analyses and generate monthly related reports.
15. Resolve discrepancies related to purchase orders, contracts, invoices, or payments.
16. Reconcile vendor accounts and address aged and or stale invoices.
17. Ensure accurate document preparation and records management per retention policies.
18. Safeguard organizational confidentiality.
19. Provide assistance and support to department peers, other departments and guests as needed.
20. Investigate and resolve accounting related discrepancies.
21. Inform management and compile activity reports/summaries.
22. Ensure timely vendor payments per terms, conditions, and policies.
23. Adhere to established standards, procedures, and applicable laws.
24. Assist with financial statement preparation, balance sheet reconciliation, and finance projects.
25. Execute other duties as assigned by management.

SECONDARY JOB FUNCTIONS: 

1. Keeps up-to-date on information and technology affecting functional area(s) to increase innovation and ensure compliance. 
2. Any other functions of the position that are incidental to the performance of essential / fundamental job duties, whether or not listed above.

Qualifications

QUALIFICATIONS:

1. Previous experience in accounting operations preferred.
2. Must speak, read, write, and understand English.
3. Must be able to work effectively with computer systems and related hardware.
4. Ability to follow complex and detailed instructions.
5. Extremely detail-oriented and precise.
6. Professional attitude is required.
7. Ability to work independently.
8. Excellent time management skills.
9. Works well with others.
10. Good communication skills.
11. Good organizational skills.