Payroll and Benefits Manager

HUMAN RESOURCES

PAYROLL & BENEFITS MANAGER

Salary Grade: Grade E

FLSA Status: Non-Exempt

Direct Supervisor: HR Director

Status/Type: FT

Pay: $23.08-$30.01 per hour

Hours: 37.5 hours per week

The Town of Hadley seeks an experienced, dedicated and self-starting individual to take on the roll of our Payroll and Benefits Manager. We are looking for someone reliable, committed, and eager to provide top level service to our employees throughout the benefits and payroll processes. Being flexible with changing priorities, open to collaboration, and willing to learn will be essential elements of the role. If this sounds like you, apply here: https://www.hadleyma.org/human-resources/webforms/submit-application-0 or email your interest to hr@hadleyma.gov with your resume, cover letter and any other supporting documents.

DEFINITION

Position is responsible for the administration of the Town payroll, employee and retiree benefits and the processing of worker's compensation and accident claims in compliance with applicable local, state and/or federal laws and regulations.

ESSENTIAL FUNCTIONS

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Processes bi-weekly payroll. Collects and inputs payroll records from all departments; transmits completed payrolls (Town and School) to the payroll service; receives completed payroll documentation and processes accordingly; uploads payroll file (Summary, Register Deductions Sheet and Payroll Sheets) to Accounting Department.
• Administers various employee benefit programs such as group health, group life, flexible spending accounts, and other voluntary employee benefits; maintains the department’s records system; conducts annual benefit enrollment; reconciles withholding ledgers on a monthly basis.
• Receives and responds to requests for benefit-related information in-person, on the telephone, or online.
• Certifies required employment documentation including I-9 forms.
• Processes new hire paperwork; prepares new hire payroll sheet.
• Prepares employee separation packets; explains continuation of benefits and required paperwork.
• Performs the reconciliation of the payroll bank account.
• Responsible for tracking employee deaths to terminate employee benefits and process Life insurance payouts.
• Verifies and reconciles the monthly group health and life insurance bills including the determination of employee deductions and processes a payment to vendors doing business with the Town; annually calculates rate for new insurance premiums and produces/distributes new rate charts.
• Prepares annual budgets for Fringe Benefits (Health, Life, Medicare Tax, Retirement Assessment, Unemployment).
• Submits monthly reports to the US Department of Labor as well as quarterly statistical reports.
• Prepares and submits ACA and health insurance data reports.
• Processes verification of employment change requests and coordinates changes with the Town’s various insurance vendors including the Town’s Health Insurance Group.
• Processes worker’s compensation and 111F injury claims.
• Processes unemployment claims; responds to MA DUA Claim questionnaires, reconciles DUA invoices, issues protests when necessary, and communicates with claimants upon initial claim notice to ensure that claim is not fraudulent.
• Monitors and updates all human resource forms and policy information to ensure accurate descriptions of current benefits.
• Maintains the HRIS system for human resources related information; maintains the CORI for, Town employees and volunteers; creates a report to monitor expiration dates.
• Attend training workshops and seminars to stay abreast of changes in state or federal benefit programs and related regulations that are applicable to local government employees.
• Performs other related job duties as required.

EDUCATION AND EXPERIENCE

• Associate degree or equivalent, and
• 1 to 3 years of related experience;
• or any equivalent combination of education, training, certification, and experience.
• Previous experience with municipal payroll preferred

KNOWLEDGE, ABILITY, AND SKILLS

Knowledge of relevant Massachusetts General Laws related to essential functions. Working knowledge of office operations and laws and regulations pertinent to position functions. Knowledge of MGL Chapter 32B governing municipal health insurance and other employee benefits. Knowledge of Public Employee Retirement Administration Commission (PERAC) guidelines pertaining to active employees, retirees and rehired annuitants. Advanced knowledge of financial and office software, the Internet, social media, and web site technology in support of department operations. Knowledge of municipal government operations and the budgetary process. Knowledge of general bookkeeping and business mathematics.

Ability to multi-task and manage conflict. Ability to communicate effectively both orally and in writing. Ability to maintain good public relations and to maintain effective collaborative working relationships with Town departments, department heads, fellow employees, officials, and the general public, and to respond in a courteous and professional manner. Ability to meet deadlines. Ability to work independently. Ability to complete multiple tasks in an accurate and timely manner. ability to maintain confidential information; ability to acquire knowledge of laws and regulations pertinent to position functions. Ability to prepare and maintain highly sensitive and confidential records.

Strong communication skills, problem-solving skills, and customer-service skills. Proficient computer skills, mathematical skills, recordkeeping, and clerical skills. Accurate document skills and attention to detail. Accounting and finance skills; Familiarity with benefits and payroll software.

WORK ENVIRONMENT

The majority of work is performed in an office setting.

PHYSICAL, MOTOR, AND VISUAL SKILLS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Skills

Minimal physical demands are required to perform most of the work. The work principally involves sitting, with intermittent periods of stooping, walking, and standing. May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds.

Motor Skills

Duties require motor skills for activities such as moving objects and using office equipment, including but not limited to telephones, personal computers, handheld technology, and other office equipment.

Visual Skills

Visual demands require routinely reading documents for general understanding and analytical purposes. Frequent computer use. The employee is not regularly required to determine color differences.

Job Type: Full-time

Pay: $23.08 - $30.01 per hour

Expected hours: 37.5 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• payroll: 1 year (Preferred)
• Human resources: 1 year (Preferred)
• Municipal: 1 year (Preferred)

Ability to Commute:

• Hadley, MA 01035 (Required)

Work Location: In person

Salary : $23 - $30