Project Coordinator (Title III Grant, Onsite)

Wilson College is looking for a dedicated and detail-oriented Title III Project Coordinator to support the Phoenix Paths to Student Achievement program, a grant-funded initiative focused on improving student success and retention. This position is funded through the Title III grant and will conclude at the end of the five-year grant cycle. The Project Coordinator will be essential in overseeing the program’s daily operations, ensuring compliance with federal, state, and institutional regulations, and assisting the Project Director with administrative tasks. Additionally, the Coordinator will serve as the primary liaison between Wilson College and the U.S. Department of Education.

ESSENTIAL FUNCTIONS:

• Meeting Coordination:
  • Arrange and facilitate bi-weekly meetings to track project progress and ensure clear communication among stakeholders.
• Records Management:
  • Maintain accurate and accessible records of grant fund expenditures, ensuring compliance with federal, state, and Wilson College policies.
  • Assist in preparing and reviewing the Project Director’s quarterly progress reports.
• Publicity and Communication:
  • Assist in publicizing the Phoenix Paths to Student Achievement initiative to the campus community through newsletters, announcements, and presentations.
  • Serve as a key liaison between Wilson College and the U.S. Department of Education, providing updates and ensuring compliance with grant requirements.
• Policy and Procedure Development:
  • Oversee the creation of the Title III Project Operating Manual, outlining program policies, procedures, staff responsibilities, and lines of authority.
• Project Evaluation and Reporting:
  • Manage the evaluation process for the project, collaborating with an external evaluator to collect and analyze data.
  • Prepare all mandatory final reports, ensuring accuracy and timeliness in submission.
• Additional Support:
  • Provide administrative support to the Title III Project Director as needed to ensure the smooth execution of the project’s goals and objectives.

COMPETENCY:

• Strong organizational and communication skills, with the ability to manage multiple tasks simultaneously.
• Experience with grant management, federal reporting, and compliance, especially with Title III grants, is highly desirable.
• Proficiency in Microsoft Office Suite, data management tools, and project management software.
• Ability to work both independently and collaboratively with various stakeholders.

POSITION TYPE AND EXPECTED HOURS OF WORK:

• Grant funded
• Full-time; regular office hours are Monday through Friday, 8:00 am to 5:00 pm
• Some work during evenings and weekends may be required.

EDUCATION & EXPERIENCE:

• Bachelor’s degree in project management, education, or a related field (Master’s degree preferred).
• Minimum of 2 years of experience in program coordination, project management, or a related role, preferably in a higher education setting.

Or an equivalent combination of education and experience

Working at Wilson: Wilson College provides all eligible, full-time employees with a wide range of benefits including health, dental, and vision coverage; college-paid basic life and long-term disability insurance; and employee-funded Health Savings Account (HSA) and Flexible Spending Account (FSA) options for health and dependent care. Also available to eligible employees is a Defined Contribution Retirement plan with TIAA. Educational benefits for employees and their families include undergraduate, graduate, and certificate programs. Tuition Exchange scholarship opportunities are also available across a vast consortium of colleges.

Wilson College offers a flexible, supportive culture that believes in work-life balance, with flexible work options available, and generous paid leave policies including paid parental leave, paid vacation, sick, personal leave, 13 paid holidays, paid jury duty, and paid bereavement leave including miscarriage and stillbirth.

Wilson College offers free on-campus fitness center membership, flexible and affordable dining hall meal plans, health and wellness services, and an employee assistance program.

Wilson College is a 501(c)(3) not-for-profit qualifying employer, employees of the College may qualify for Public Service Loan Forgiveness.