Property & Maintenance Executive (East / 5 days) - WC2

Procurement

• Review product specifications and related documentation to support purchasing decisions.
• Coordinate with overseas suppliers and counterparts to confirm material requirements, including quantity and specifications.
• Monitor procurement activities to ensure timely delivery of materials and services.
• Prepare regular updates for the P&M Manager on shipment and delivery statuses.
• Assist the P&M Manager with project scheduling to align procurement and cost control with project timelines.
• Maintain well-organized and accurate records of procurement processes, contracts, and cost-related documentation.

Facility & Administrative Support

• Conduct routine inspections of campus premises to ensure essential facilities and services are maintained according to SOPs.
• Perform asset tagging and audits for various centres.
• Manage grant submissions to ECDA for new centre projects.
• Oversee general facility management, including maintenance, repairs, and upkeep of equipment, fixtures, and fittings.
• Maintain and update property-related contracts and documentation.
• Assist in obtaining quotations and confirming renovation and maintenance works across all assigned locations.
• Ensure proper maintenance of P&M documentation, including drawings and plans.
• Support the sourcing of fixtures, fittings, and construction materials for new sites, including supplier identification, negotiation, and agreement of supply terms.
• Process vendor payments and invoices in accordance with the company's financial procedures.

Ad Hoc Support

• Assist the Head of Department and Consultants in:
  Developing and refining departmental systems, SOPs, policy documents, manuals, guidebooks, and handbooks.
  Enhancing document management, reporting workflows, and claims submissions.
• Monitor and evaluate contractor performance before and after service delivery (e.g., air conditioning maintenance), consolidate performance data for reporting, and maintain proper documentation for management review.
• Carry out any other ad hoc tasks or projects as assigned by the Manager.

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Wecruit Pte Ltd

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