Administrative Assistant

The Alaska Primary Care Association’s (APCA) mission is Advancing Alaska’s Wellness. The organization’s vision is to be the ally for all Alaskans to live their healthiest lives. Our core customers are Alaska Community Health Centers. We are a team of highly qualified and effective professionals in an array of community-minded and -focused areas of study who love to help communities improve access to health and healthcare.

We strive to deliver high quality and tailored training and technical assistance to Community Health Centers and other community health providers in policy, workforce development, clinical care, financial sustainability, governance, and quality.

Position Summary

The primary responsibilities of this position are to support APCA and the Organizational Development department by maintaining the efficient and effective operations of the departmental needs, with a focus on providing excellent customer service to all staff, program participant, members and APCA partners.

Essential Duties and Responsibilities include the following:

Other duties may be assigned, as necessary.

• Responsible for opening and closing the office daily, including unlocking/locking doors, turning on/off lights and equipment, and ensuring a secure and organized workspace.
• Greet visitors and ensure a welcoming, professional atmosphere
• Answer incoming telephone calls, receive and distribute APCA mail
• Monitor office supply levels, anticipate and fulfill administrative needs and requests
• Organize supply storage, general office space, cleanliness, and tidiness of shared office spaces and kitchen
• Assist with HR administrative tasks such as pre-screening and scheduling job applicants and setting up for New Hire Orientation.
• Performs a variety of work errands such as shopping for office supplies
• Maintains employee confidence by using discretion to keep sensitive information confidential
• Scheduling rooms and participants for APCA virtual and in person events.
• Prepare conference space for in-person events
• Select and confirm catering for in-person events.
• Track technology equipment inventory.
• Assist with workstation and office setup and organization.
• Assist departments with administrative tasks as assigned

Qualifications / Knowledge

Required

• High School Diploma or GED preferred
• APCA PATH Academy graduate, or can obtain within 2 months of employment
• Access to reliable, insured private transportation
• Valid Alaska Driver’s License
• Possess high proficiency in all Microsoft Office and Windows products
• Has problem-solving abilities

Skills and Abilities

• Ability to compose professional email communications
• Ability to independently conduct research when assigned
• Ability to extrapolate information and exercise good judgement
• Ability to work independently
• Ability to communicate with a variety of communication styles
• Ability to work well within a collaborative environment
• Completes tasks in a timely manner and as instructed
• Takes ownership of one's tasks
• Highly organized and able to prioritize tasks

Supervisory Relationship

Received

Works under the direct supervision of the HR Analyst. Performance is assessed through review of work, integration, and cooperation within the Department and APCA, communication with all stakeholders, quality and timeliness of deliverables and associated criteria.

Language Skills

Required

• Fluency in written and spoken English required.
• Superior written and oral communication skills.

Travel Required

In-city travel by personal vehicle for meetings, tasks, and errands as needed. In-state travel may occur. Mileage is reimbursed per APCA policy.

Hours per Week

This is a full-time position, 40 hours/week. Generally, the hours are 8:00 a.m. to 5:00 p.m.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear, and be able to operate a computer, printer, telephone, computer/projector combination, and photocopier.

Work Environment

Duties will generally be performed in an office setting with travel and associated accommodations throughout the local area and the state of Alaska as needed.

NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship. Alaska Primary Care Association is an at-will employer.