Executive Assistant/Receptionist

Overview
We are seeking a highly organized and proactive Executive Assistant/Receptionist to provide comprehensive administrative support to our executive team. The ideal candidate will be adept at managing multiple tasks, demonstrating exceptional communication skills, and maintaining a high level of professionalism. This role requires a detail-oriented individual who can thrive in a fast-paced environment while ensuring smooth office operations.

Responsibilities

• Provide executive administrative support to Partners, including scheduling meetings, managing calendars, coordinating travel arrangements, and preparing expense reports.
• Serve as the first point of contact for internal and external communications, demonstrating excellent phone etiquette.
• Edit and distribute quarterly operating reports and correspondences to investors.
• Mail monthly distributions to investors and handle investors' inquiries.
• Pick-up lunches for the Partners daily.
• Assist with proofreading documents and presentations to ensure accuracy and professionalism.
• Maintain organized filing systems for both physical and digital documents to facilitate easy access to information.
• Organize and plan events, including meetings, conferences, office luncheons, and Holiday parties.
• Oversee office management tasks, ensuring that supplies are stocked and the workspace is well-maintained.
• Answer and direct phone calls.
• Drop off, collect and sort all mail and packages.
• Handle front desk duties as needed, welcoming visitors and managing inquiries efficiently.
• Handle Ad-hoc assignments.

Skills

• 1 years of Executive Assistant/Receptionist experience, preferably in the Real Estate industry.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent phone etiquette for professional communication with clients and stakeholders.
• Proficiency in event planning to coordinate successful meetings and gatherings.
• Attention to detail in proofreading documents for clarity and correctness.
• Experience in office management practices, ensuring efficient operation of the workplace.
• Familiarity with filing systems for effective document management.
• Proven ability to provide executive administrative support in a dynamic environment.
• Collaborative, teammate who takes initiative.
• Proficient in Microsoft Suite – Outlook, Word, Excel, and PowerPoint.

If you are an enthusiastic individual with a passion for supporting executives and enhancing office efficiency, we encourage you to apply for this exciting opportunity as an Executive Assistant/Receptionist.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $60,000 - $65,000