Assistant Dean, Academic Advising - Cape Cod Community College

GENERAL STATEMENT OF RESPONSIBILITIES:

The Assistant Dean will provide leadership in all facets of program design, academic advising services, staff development, and program assessment for Academic Advising including: Advising Center, Transfer Advising, and all advising technologies.

EXAMPLES OF DUTIES:

Leadership and Management

• Oversee the delivery of proactive advising services for all prospective and current students.
• Provide strategic vision, aligning departmental goals with institutional strategic plans.
• Ensure student records and departmental practices are in compliance with local and federal policy and guidelines.
• Engage with regional and national organizations for professional development.
• Develop and implement campus-wide professional development opportunities for advisors.
• Oversee academic intervention initiatives such as Student Success, Academic Review, Academic Probation, and Academic Dismissal.
• Direct the training and on-going support for technology-enabled advising technologies including EAB Navigate.
• Maintain a caseload of advisees.
• Collaborate with the Director of Institutional Research and Planning in on-going assessment of the effectiveness of the department. Coordinate planning and evaluation activities and oversees reports, program reviews, and strategic planning, etc.
• Oversee the advisor assignment process as prescribed by College policy and the current Collective Bargaining Agreement.
• Collaborate with academic leadership to ensure consistent advising practices campus wide.
• Serve as Jenzabar advising manager and EAB Navigate Administrator. Attend Jenzabar Operations committee meetings.

Supervision

• Supervise professional and administrative staff including all full and part-time Academic Advisors and Coordinators in the Advising Center, Transfer Coordinator, and an Administrative Assistant as well as the Director of Testing and Career Services.
• Assist in the search process for new employees.
• Clearly defines and evaluates performance expectations.
• Communicate information to staff via multiple platforms; conduct weekly staff meetings; chair the Advising Directors Community of Practice meeting monthly.
• Maintain staff schedules, requests for time off, and weekly timesheet approval.
• Promote a positive work environment which encourages free exchange of ideas and empowers staff development.
• Conduct timely annual performance evaluations.

Fiscal Management and Contract Services

• Prepare and monitors annual budgets for all departmental programs and activities.
• Support campus grant activities, goals, and reporting requirements.

Other Duties

• Participate in the planning and implementation of all matters pertaining to the division of Student Retention & Completion.
• Serve on College Meeting committees and other committees, as assigned.
• Develop, manage, and implement other related projects, as necessary.

MINIMUM QUALIFICATIONS:

• Master's degree in Education, Student Personnel, Counseling, or a master's degree with five years of progressively more responsible work experience in academic advising, student retention or student success programs, including staff development and evaluation in a college setting.
• Five years of supervisory experience.
• Experience using technology in the advising process, academic pathways and student retention services.
• Knowledge of student development theory and practice to improve student retention.
• Strong interpersonal and verbal/written communication skills; adaptable and flexible.

ADDITIONAL PREFERRED QUALIFICATIONS:

• Fluent speaker and writer of Spanish or Brazilian Portuguese, or other world language.
• Community college experience.
• Experience with the integration of technology and alternative delivery systems of instruction in the teaching-learning-advising process.

Equivalency Statement

Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

COMPENSATION: Annual Salary Range: $90,000 to $95,000, dependent upon qualifications. Full-time, benefited, Non-Unit Professional position. Includes participation in a comprehensive employee benefits program including option for membership in the Massachusetts State Employees' Retirement System.

APPLICATION DEADLINE: May 16, 2024

Please visit our website at www.capecod.edu for information on Cape Cod Community College.

This appointment is subject to the FY2024/25 budget appropriations.

Appointment subject to SORI (Sex Offender Registry Information), publicly accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks.

The College cannot consider applicants who do not have the ability to work in the United States without assistance from the employer.

Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.