Executive Assistant

Location:

Conde Nast is seeking an Executive Assistant to the Head of Global Business Affairs and Business Development & VP, Global Brand Product Licensing & Partnerships

Based out of the Los Angeles Office, qualified candidates must have exemplary, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a fast-paced multi-zone ( LA and NYC) environment, experience handling complex and ever-changing schedules, and a high degree of personal responsibility. An understanding of the media and entertainment industries is a bonus.

This is a new role and is a real opportunity to be a part of building modern, effective business functions in partnership with other new and existing teams whilst still benefiting from the already existing world-class brands and global scale, reach and reputation of one of the world's foremost media and entertainment companies. The ideal candidate will welcome the opportunity to be part of a fast-paced, entrepreneurial organization and will thrive in a multi-faceted business with a global focus.

Primary Responsibilities:

• Manage and transfer calls, schedule & coordinate conference calls including multi-party, multi-time zone, video, and conference calls

• Manage ever-changing calendars in Google Calendar with the ability to update, cancel and confirm meetings

• Scheduling and coordinating meetings both in-office and offsite.

• Arrange travel -- including global travel

• Prepare expense reports for review & submit to accounting for approval

• Liaise and partner with other teams within the company as needed

• Liaise with entertainment industry partners as needed

• Assist with organizational and business functions of the Business Affairs/Business Development and Licensing department as needed, including drafting correspondence, drafting deal memos, drafting presentation decks, tracking precedent, project milestones and/or communications, and creating forms and organizational systems

• Assist Head of Global Business Affairs and Business Development with leading the LA office, inclusive of planning social events and company events and managing employee morale

Desired Skills and Qualifications:

• Bachelor's degree

• Prior administrative experience within a fast-paced environment

• Ability to liaise with key senior-level executives

• Ability to liaise with internal staff at all levels and external clients & partners

• Ability to work with in a multi-time zone environment ( LA and NY time zones)

• Highly professional with excellent judgement

• Excellent communication skills - both written and verbal

• Experience with MS Office: Word, PowerPoint and Excel and Google Docs, Sheets,

• and Slides

• Extremely proactive approach, reputation as a doer

• Ability to work under pressure and in a fast-paced environment

• Positive, self-motivated attitude

• Critical attention to detail and highly organized

• Strong analytical capabilities and judgement in order to identify and implement effective solutions while under time pressure

Preferred/Helpful Skills and Qualifications:

• J.D.

• Familiarity with the brands and businesses of Conde Nast

The expected base salary range for this position is from $62,400 - $65,000.Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Conde Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.