What are the responsibilities and job description for the Office Administrator position at First Lutheran Church?
First Lutheran Church of Saint Joseph, Missouri
Job Description
Position Title: Office Manager
Responsible to: Pastor and Executive Committee
JOB SUMMARY
The Office Manager works under the direct supervision of the Pastor and Executive Committee of First Lutheran Church to provide support of the day-to-day operations of the church. The Office Manager will have in-person, telephone, and email interactions with members of the congregation and public and will use a computer, copier, and other office equipment in executing job duties.
PRIMARY JOB DUTIES
Administrative Duties:
Sort and distribute mail
Forward emails received at the church’s email account to persons to whom they are directed
Accurately take phone messages, forwarding messages and handling requests
Answer the front door
As instructed, update member information in Power Church, the congregation’s member management software.
Email readings and prayers to the assigned lectors for each service.
Prepare leaders and put them in sanctuary for Sunday morning.
Prepare the PowerPoint presentation for each service, using information provided in the leaders' guide. (Canva)
Regularly report use of copyrighted and licensed worship materials.
Prepare with Pastor and send out the weekly Enews.
Update and edit brochures and other documentation to help promote the church to visitors and other organizations in collaboration with the Pastor.
Maintain the church Google calendar.
Schedule groups requesting to use the building, consulting with the pastor as needed in doing so.
Assist members, staff and visitors as needed, consulting with the pastor as needed in doing so.
Prepare correspondence and reports for the pastor and council as requested.
Order and maintain necessary office supplies.
Execute other duties as may be assigned by pastor or executive committee
QUALIFICATIONS
Technical Qualifications
Proficiency in the Microsoft Office suite including Word and PowerPoint.
Basic knowledge of Google’s Gmail.
Ability to learn Power Church, the congregation’s membership management software.
Ability to operate the copier.
Ability to learn and manage the church’s phone system including retrieval of voice mail messages and updating mailbox greetings and messages.
Other skills needed for this job will be taught.
Interpersonal Qualifications
Understands and observes confidentiality in all communications received and overheard.
Interacts with the public in a professional and welcoming way.
Maintains appropriate professional boundaries in interacting with staff, congregation members and the public.
Trains volunteers and substitutes.
Other Qualifications
Criminal background check.
HOURS, COMPENSATION AND BENEFITS
Work Hours
The Office Manager will be in the church office during normal business hours as set by the Pastor and Congregation Council, arranging in advance for planned absences, including securing substitutes in consultation with the Pastor.
Those hours are currently Monday – Friday from 8:00 a.m. to 12:00 p.m. We can work with your schedule.
Compensation and Benefits
20-hour workweek. Additional hours are subject to authorization by the Pastor. The Office Manager will maintain a timecard and submit it to the Treasurer as instructed. Wages are paid on the 15th and at the end of each month.
$15.50-$17.00 an hour based on experience and knowledge. In addition,
Three days paid time off as well as the following holidays:
New Year’s Day
Martin Luther King, Jr. Day
Monday after Easter
Memorial Day
July 4th
Labor Day
Thanksgiving
Day after Thanksgiving
Christmas
Job Type: Part-time
Pay: $15.50 - $17.00 per hour
Expected hours: 20 per week
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 4 hour shift
Work Location: In person
Salary : $16 - $17
