Billing Coordinator (Law Firm)

Frier Levitt, established in 2000, is a national boutique law firm focused exclusively on Healthcare and Life Sciences. The Firm draws on its experience representing stakeholders across the entire healthcare spectrum. In the Life Sciences, Frier Levitt has represented pharmacies of all kinds and assisted with regulatory, transactional, and litigation matters. On the Healthcare side, the Firm's clients have included large physician group practices, hospitals, hospital medical staff, ambulatory surgery centers, laboratory companies, as well as the complete panoply of ancillary service providers. Frier Levitt attorneys are licensed in numerous states. The Firm has offices in Pine Brook, New Jersey, and New York City.

An experienced BILLING COORDINATOR is immediately sought for Frier Levitt's Pine Brook, NJ, office.

This is a non-exempt position, 35 hours per week. Billing Coordinator will work in the office 5 days a week to start; may become eligible for 1 day of remote work after 60 days, at the discretion of the Firm.

Billing Coordinator responsibilities:

• Compiles and bills attorney hours to clients every month
• Reviews and edits pre-bills
• Applies retainer funds as directed by attorney
• Processes write-offs following Firm policy
• Executes complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills)
• Handles a high volume of bills per month
• Effectively interacts and communicates with attorneys, legal assistants, and clients
• Reviews and verifies accuracy of billing and supporting documentation as required
• Researches and responds to inquiries regarding billing issues and problems
• Creates new billing formats as needed
• Creates billing schedules and various other billing analyses as required
• Creates and issues final client billing
• Creates and distributes monthly reports
• Communicates with customers to resolve problems, collections of customer accounts and analysis of customer account activity, account reconciliations, cash applications, authorize credit holds as deemed appropriate
• Responsible for new customer record set-up and maintenance, including receipt of all documentation and working with senior management in establishing credit limits
• Performs collection calls by phone as well as managing electronic correspondence as it relates to collections of accounts receivable
• Reviews accounts receivable and makes appropriate recommendations for write-offs, chargebacks or third-party collections as required
• Resolves account billing discrepancies in a timely manner; reconciles and applies customer payments to appropriate outstanding invoices; reviews aging accounts on a regular basis and identifies potential bad debt write-offs
• Ensures strict confidentiality at all times

Requirements:

• College level accounting classes, college Accounting degree, or equivalent work experience
• 2 years hands-on billing experience (in a law firm or professional services organization, a plus)
• Strong organizational skills and attention to detail
• Proficiency with MS Office.
• Familiarity with standard billing software for professionals
• Experience in CenterBase a plus
• Familiarity with e-Billing systems a plus
• Efficient multitasking, prioritizing, and time management skills
• Strong customer service skills

Benefits:

Frier Levitt offers a hybrid opportunity after 60 days (discretion of Firm), competitive salary, bonus eligibility, and a full range of benefits, including PTO, medical, dental, vision, 401(k) (upon eligibility to participate), life insurance, LTD.

Posted salary range is given in good faith. Actual salary will be based on years of experience and other factors.

Frier Levitt is an equal opportunity employer. The firm actively seeks diversity among its employees. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression, or any other criteria prohibited under applicable federal, state or local law.