Part-Time Remote Administrative Assistant with QuickBooks Skills

Job Title: Part-Time Administrative Assistant - Remote Opportunity

Job Overview

We are in search of a proactive, meticulous, and highly structured Part-Time Administrative Assistant to bolster our team. The ideal candidate will possess experience with QuickBooks invoicing, administrative functions, and the management of school transportation contracts. In this crucial role, you will be integral to our operations, ensuring precise financial management and seamless workflow. This position offers the flexibility of remote work, either full or part-time, allowing you to balance your professional and personal commitments.

Key Responsibilities

• Generate and dispatch invoices through QuickBooks on a monthly basis or as necessary.
• Monitor payment statuses and follow up on any overdue invoices.
• Keep meticulous records regarding all invoicing and payment activities.
• Engage with school districts concerning prospective contracts and bidding opportunities.
• Oversee scheduling for students and drivers to ensure adequate shift coverage.
• Address emails and phone inquiries promptly and professionally.
• Coordinate and schedule meetings, appointments, and various events.
• Prepare and maintain essential reports, spreadsheets, and documentation.
• Assist in the organization of company files and records.
• Offer support to team members to enhance overall office productivity.
• Streamline office processes and procedures where applicable.
• Manage incoming phone calls appropriately and direct them as needed.
• Organize meetings and provide detailed minutes of discussions.
• Draft and disseminate emails, memos, and correspondence as required.
• Contribute to management reports and maintain an orderly filing system.
• Aid in the updating and maintenance of office protocols and documentation.
  
  

Qualifications

• High school diploma or GED is required; an associate’s degree or formal administrative training is preferred.
• Prior experience as an Administrative Assistant or in a similar capacity is essential.
• Proficiency in standard office equipment, including printers and fax machines.
• Strong computer skills, particularly in Microsoft Word, Outlook, and PowerPoint.
• Exceptional organizational and time management abilities, with a proven capacity to prioritize tasks efficiently.
  
  

Career Growth Opportunities

This position presents significant avenues for professional development, allowing you to enhance your skills in administrative support, invoicing, and contract management while contributing to a dynamic team.

Benefits/Perks

• Competitive compensation package.
• Paid Time Off to support work-life balance.
• Flexible work-from-home arrangements available.
  
  

Employment Type: Part-Time