Remote Workplace Experience Coordinator | WFH

Position: Workplace Experience Coordinator

We are on the lookout for a motivated and detail-oriented Workplace Experience Coordinator to enhance our team. This pivotal role focuses on delivering exceptional service and improving the overall experience for our employees and visitors within the workplace. As a Workplace Experience Coordinator, you will be responsible for providing administrative and operational support related to workplace tools and processes, ensuring our work environment is consistently prepared and welcoming for staff. This position is vital to workplace operations, enabling our employees to have a superior in-office experience.

Location and Working Arrangements

This role is primarily based in our office located in [City]. While the expectation is to work on-site, occasional remote work may be feasible depending on workload and specific circumstances, subject to managerial approval. The standard schedule is Monday through Thursday from 8:00 AM to 5:00 PM, with a Friday shift from 8:00 AM to 2:00 PM.

Key Responsibilities

• Maintain cleanliness and organization of common office areas through regular daily inspections.
• Oversee inventory management for office supplies, pantry items, and meeting room essentials.
• Efficiently handle supply ordering and reconcile receipts with the monthly and annual budget.
• Provide comprehensive administrative support for on-site meetings and events, including coordination of catering and resource management.
• Process purchase requisitions and invoices, ensuring correct coding for cost centers.
• Address workspace and parking requests for new hires, changes, or departures.
• Compile weekly summaries of occupancy and office space utilization.
• Assist Workplace Services leaders with project support, including note-taking and vendor communication.
• Facilitate support for employees in a hybrid working environment by managing equipment and processes, while reinforcing protocols.
• Respond to employee inquiries and implement follow-ups on their suggestions or concerns.
• Collaborate with Workplace Services during special events and assist other departments as necessary.
• Stay informed about and help promote safety, security, and emergency protocols.
  
  

Qualifications

• High School Diploma or an Associate’s degree is preferred.
• A minimum of 2-4 years of experience in facility management, corporate real estate, hospitality, or similar fields.
  
  

Required Skills

• Proficient in engaging within corporate and executive environments.
• Ability to interpret and utilize floor plans effectively.
• Prior experience managing relationships with multiple vendors is highly desirable.
• Competency in Microsoft Office applications, particularly spreadsheets.
• Strong organizational skills and attention to detail, with a proactive approach.
• Excellent verbal and written communication skills, able to convey information clearly to stakeholders.
• Outstanding customer service capabilities, fostering respect and trust among staff and external partners.
• Capacity to perform under pressure while maintaining a composed demeanor.
• Ability to lift and carry items weighing up to 50 lbs.
  
  

Additional Information

We promote a flexible, employee-centered work environment with options for in-office, hybrid, and remote arrangements. During the hiring process, you will collaborate with your manager to determine the most suitable work format for the role.

Become part of our dynamic team that prioritizes workplace experience and fosters a culture of empowerment, collaboration, and authenticity. Joining us means enhancing your career in an environment that values your contributions and supports your professional growth.

Employment Type: Full-Time