Accounts Payable Specialist

Company Objective: At Liberty Landscape Supply (LLS) our goal is to be the best landscape supply company in the Northeast Florida and Southeast Georgia area as measured by customer retention, satisfaction, overall customer and organizational growth, and by meeting and exceeding customer expectations every single day.

Although not completely inclusive, the main responsibilities of the Accounts Payable Specialist are:

• Managing vendor transactions and vendor relationships

• Receiving, reviewing, and verifying invoices for accuracy, including pricing, quantities, and purchase order matching.

• Matching received quantities to invoiced receiving and price matching to each purchase order, which currently reside in multiple systems (Aspire and CIN7, our inventory management system)

• Data entry of invoices into the accounting system, currently QuickBooks Desktop

• Maintaining vendor information in the Account system, addressing payment inquiries and resolving billing issues. Vendor information includes current W9 and Certificate of Insurance (for non-plant vendors)

• May run some general office errands including bank deposits, post office, supply pickup, etc.

• Preparing and submitting vendor payments according to established payment terms

• Reconciling vendor statements with internal records to identify discrepancies and resolve issues quickly

• Tracking and analyzing spending patterns to identify potential cost saving opportunities

• Communicate professionally with coworkers and vendors

• Solves problems to the best of your ability as they arise. There are not many emergencies in this business so many situations need to be dealt with reasonably until they can be discussed with management and a permanent solution can be established. Most important, if you’re not sure, ask and never be afraid to tell the vendor or coworker you don’t know but will find the answer for them.

• Adhere to strict confidentiality of company production procedures and financial figures, including our cost, profit margins and gross sales. Violation of this policy is subject to immediate termination.

• Other duties as assigned

One of the main benefits of this position is constant change and variation in responsibilities, tasks and opportunities. You will always need to be open to new ideas, change and thinking outside the box. As our business grows and changes so will your role and responsibilities. This job description is meant to be a general overview of job responsibilities and will expand as needed.

This position requires an individual to master the following competencies for success:

1. Accountability- Takes ownership; accepts responsibility and shares credit. Holds oneself and others accountable to results. Has an efficient and forward-thinking team.

2. Communicates Effectively – Communicates in a clear and effective manner; is an active listener that is attentive, interactive, and committed.

3. Makes Good Decisions – Shows a critical thinking approach. Understands the upside and downside of risks. Considers company assets and customer interests. Considerate of teammates.

4. Self-Awareness and Coachability- Willingness to receive constructive criticism while integrating feedback to drive growth and change within ourselves and others. Wants to get better.

5. Instills Trust - Gains the confidence and trust of others through honesty, integrity, and authenticity. Can be counted on to build company culture and to do the right thing, even when it’s hard.

6. Sense of Urgency- Consistently gets off to a good start. Effectively plans and prioritizes. Addresses problems aggressively and proactively. Avoids and/or wraps up loose ends.

7. Tech Savvy - Helps the company separate itself from competitors through aggressive use of technological tools available. Learns and doesn’t make excuses.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• QuickBooks: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)

Work Location: In person

Salary : $17 - $19