What are the responsibilities and job description for the Executive Assistant position at SoCalGas?
Primary Purpose
Perform executive secretarial and administrative support for Executive(s). Communicate and coordinate activities with upper level executives.
Duties and Responsibilities
Perform executive secretarial and administrative support for Executive(s). Communicate and coordinate activities with upper level executives.
Duties and Responsibilities
- Provide assistance to executive(s) by handling various administrative and secretarial duties, to ensure efficient office operation. Maintain strict confidentiality in all matters. Review and proofread written material to ensure accuracy, neatness, proper spelling, punctuation and grammar. Recommend changes to improve readability and clarity. Maintain confidential and specialized files and records. May take and transcribe dictation of a technical or highly confidential nature.
- Arrange and monitor meetings, Executive’s calendar, catering and travel requests. Prepare proper forms and follow through with proper expense account preparation. Assist in planning meetings and developing agendas. Maintain familiarity with Corporation and division activities, including organization, work flow and operations.
- Use discretion in answering and screening mail, email and telephone calls. Respond to or route inquiries to appropriate personnel or Department. Bring attention to matters of major importance. Research, compile and summarize information to prepare correspondence.
- Greet employees and external personnel.
- Provide periodic and short-term relief to other Executive Assistants.
- Performs other duties as assigned (no more than 5% of duties).
- Associate's Degree or equivalent experience required.
- Bachelor's Degree preferred.
- 3 years of related experience as an Executive Assistant, office manager, paralegal, or administrative assistant. Required.
- Proficient in Microsoft Suite including Word, Excel, Power Point.
- Ability to type accurately using standard business vocabulary and grammar.
- Excellent organization and time management skills.
- Excellent interpersonal, verbal and written communication skills and excellent writing and editing skills.
- Must demonstrate sound judgment, a high degree of personal integrity and the ability to handle confidential tasks and information.
- Ability to work effectively with all levels of employees and external contacts.
- Valid California driver’s license. Required
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